Minutes for January 9, 2020 St. Johns Lutheran Home for Children Executive Board and Board of Trustees Meeting Crossroads Lutheran Church Snyder, NY
Mission Statement: Our mission is to perpetuate the historical ministry of St. John’s Lutheran Home for Children to area children and youth.
Vision Statement: We exist to review and evaluate selected children and youth ministries within the 4th Judicial Department of New York, providing financial assistance to approved programs from the income generated through the wise and prudent investment of our assets.
Regular Board Meeting Called to order at 2:02 PM with Prayer by President Patterson.
Reg. Board Present: Dannebrock, Dietz, Gensler, Kenline, K & T Mansfield, Menz, Paschka, Patterson, Peters, Polowy, Roeser, Stroczkowski and Todd
Mission and Vision Statements were read by Gail Dietz.
Minutes from the December 12, 2019 were reviewed and accepted as printed. M/S/C
Board Officers Installed by Pastor Menz: President, Sharon Patterson; Vice President, Gail Dietz; Treasurer, George Roeser; Financial Secretary, Bill Dannebrock and Recording Secretary, Ron Peters.
Correspondence: Presented by Ron Peters –1) Newsletter from All Saints, 2) Thank you from LCLC for December grants, Newsletter from POC & invitation to Shakespeare Concert 2/6 & 13
Financial Reports – Ron Peters: Financial Reports for December presented and approved. M/S/C
Brochure Committee – George Roeser – No Report
Lutheran Youth of WNY: Presented by Nick Stroczkowski – Nick & Abby will be traveling to Anaheim, CA, 1/30-2/3/20 for Youth Leaders Mtg. Cooking classes will start w/o 1/12/20. Confirmation Camp starts 1/14/20, needs coordinators.
LCLC: Judy Polowy – 25 youth attended senior high camp
Guest Speaker – Peace of the City – Tieza Jonas – Passed out invitations for the Feb. Shakespeare presentation on February 6th & 13th
Membership: Phil Buchanan – No Report
Niagara Lutheran Home – (not supported by St. John’s) – No Report
Ragtime – Funds on hold until June 2020, as budgeted. See Good of the Order
Scholarship Committee – Judy Polowy – Currently has (6) applicants. Cut off is Friday 1/10/20 and the determination meeting for the scholarships is January 29th and the number of scholarships will be discussed depending on the funds available. (4) scholarships is the minimum for 2020, and the awards banquet will be May 1st at Greenfields.
Seneca Street CDC – Ron Peters – Next fund raiser is “Resurgence” 1250 Niagara St. on Thursday, Feb. 20, 2020, 6-8 PM.
Old Business –
NLHS Guild presentation for February 20, 2020 is being handled by Ron Peters, Judy Polowy and Sharon Patterson with Nancy Morth, of the Guild. It will be a 15 minute presentation and we will bring cookies. They will send a letter in January advising us of the requirements for the presentation.
Picnic – Kim Mansfield – The committee is discussing venue, so far they have looked into (2) places. (1)by the canal and (2) the other that has a swimming pool. The board felt the pool could be a potential problem. The committee suggests theme baskets as well as other fund raising ideas.
New Business – President Patterson would like to start a “Sunshine Committee and needs a person to head up the committee and mail out cards as needed.
Good of the Order –
Resurrection Lutheran status – Gary Steeves retired as of 12/28/19. They (Synod & Conference) intend to keep all programs & services intact. Gary is staying on to manage Resurrection Village, including Ragtime, Health Facility, buildings and afternoon service. “English” service will be handled by the NFC.
Finances – Federated/Clover – Federated has given notice that they will only manage accounts containing Mutual Funds. All other accounts must be either liquidated or transferred as of April 2020. Since our Clover account is mostly stock, bond & real estate trusts, we’re requested to move it. Andy Murray, in the Rochester Office, which will be closed in April, will be looking to find another firm to work with. Ron has contacted Jim Julian of Courier Capital, with the permission of the Executive Committee, to transfer the cover account, in its entirety, to Courier. After the transfer, the Finance Committee and Executive Board, will look into a more permanent solution. M/S/C
Adjournment: Close with the Lord’s Prayer Traditional Version @ 3:50 PM
Next meetings are: Executive – Thursday, February 13, 2020:
Executive Board @ 12:00 PM (Lunch will be provided) at Crossroads Lutheran Church.
Regular Board 2:00 PM at Crossroads Lutheran Church.
The current maintenance director will be retiring and a new person is needed by April 2020. The plan to hire summer help is already underway. Lee passed out the latest newsletter and provided some history about youth camps and specifically some about LCLC. National Youth Conference will address youth behavioral issues at camps.
Membership: New Chairman, Phil Buchanan – Phil plans to call on churches who do not have representation on the St. John’s Board.
Niagara Lutheran Home – (not supported by St. John’s) – John Mosher completes 20 years on the NLH Board and is now an honorary member
Tabled to January 2020 - P.R.: NLHS Guild presentation for February 20, 2020 is being handled by Ron Peters, Judy Polowy and Sharon Patterson with Nancy Morth, of the Guild. The require a 15 minute presentation and suggest that we bring cookies if we want to, otherwise the desert is being handled by the Guild that day. They will send a letter in January 2020 advising us of the requirements for the presentation.
Ragtime – Pastor Gary Steeves – Pastor Gary thanked St. John’s for their support and announced his retirement at the end of December 2019.
Scholarship Committee & Name Tags – Judy Polowy – Currently no scholarship applications have been received.
Seneca Street CDC – Ron Peters – Next Finance Meeting December 2019.
Old Business –
TABLED - Original idea was to have a Spring/Fall Picnic promoted & managed by St. John’s; staffed & promoted by grantees with profits going to grantee organization, including St. John’s, that help at the picnic. Many felt a Saturday would be best. There was a lot of discussion as to what type of picnic and the purpose, along with questions on the St. John’s method of funding. Suggestions were: an old fashioned picnic at no cost; fundraiser to promote youth support; low cost tickets; ask churches to provide gift baskets for auction; all agreed the purpose is to get St. John’s name “out there”. Pastor Tim Freed volunteered to be the chairman. Toby and Kim Mansfield will be on the committee as well.
Perhaps best if broken down to (2) suggestions:
A picnic/dinner for St. John’s Board members and supporting patrons, free of charge.
A picnic promoted & managed by St. John’s; staffed & promoted by grantees with profits going to grantee organization, including St. John’s, that help at the picnic.
New Business –
Pastor David Menz has accepted the nomination for NFC representative to St. John’s Board for (4) more years. Motion to elect M/S/C
The board approved the Executive Secretary Agreement for 2020. M/S/C
2020 Budget revised, adding Family Promise & Somali Bantu to Grant funding and transfer of $2,000 from 2019 surplus to 2020 to cover the grants. Action taken 11/14/19.
Peace of the City will make a presentation at the January 9, 2020 meeting.
Good of the Order –
Adjournment: Close with the Lord’s Prayer Traditional Version @ 2:40 PM
Next meetings are: Executive & Regular Board – Thursday, January 9, 2020 at 12:00 PM (Lunch will be provided) & 2:00 PM, respectfully, at Crossroads Lutheran Church.