Minutes for February 13, 2020 St. Johns Lutheran Home for Children Executive Board and Board of Trustees Meeting Crossroads Lutheran Church Snyder, NY
Mission Statement: Our mission is to perpetuate the historical ministry of St. John’s Lutheran Home for Children to area children and youth.
Vision Statement: We exist to review and evaluate selected children and youth ministries within the 4th Judicial Department of New York, providing financial assistance to approved programs from the income generated through the wise and prudent investment of our assets.
Regular Board Meeting Called to order at 2:05 PM with Prayer by President Patterson.
Reg. Board Present: Buchanan, Dannebrock, Freed, Gensler, Hilary, Lindeman, K & T Mansfield, Mertzlufft, Paschka, Patterson, Peters, Polowy, Roeser, Stroczkowski, Swanson-Wittek and Todd
Mission and Vision Statements were read by Agnes Hilary
Minutes from the January 9, 2020 were reviewed and accepted as printed M/S/C
Correspondence: Presented by Ron Peters –1) Newsletter from All Saints, 2) Newsletter from POC & invitation to Shakespeare Concert 2/6 & 13, 3) Request for Annual Reports from the USNYS for Synod Assembly in June & report sent as requested, 4) Report from the Scholarship Committee, see scholarship item elsewhere, 5) Letter from Federated noting termination of the Clover account, 6) Notice of transfer from Courier Capital noting the receipt of the Clover account, 7) e-mail from the Kinkel family noting restoration costs for stained glass windows at Parkside Lutheran in memory of Ed Kinkel & A notice from North Tonawanda Parks for possible reservation of a pavilion for Friday June 5th, see Picnic Committee report.
Financial Reports – Ron Peters: Financial Reports for January approved as corrected. Totals were omitted from the total section for Expenses & Grants on the budget report Note: Federated/Clover funds transferred to Courier Capital, mid-January M/S/C
Brochure Committee – George Roeser –
Proposal for “Self-Funding” – Reports were distributed, action was tabled to the Finance/Budget presentation in May 2020
Brochures Draft presented for approval. Copies were distributed M/S/C
Lutheran Youth of WNY: Presented by Nick Stroczkowski - Nick was in Anaheim, CA conference & found it to be very useful. Cooking group almost totally full and begins on Wed. 2/19/20. They are doing Bios. On Youth Group members, so that people know them. Nick is taking Youth Group Leaders to dinner in March. Volleyball Marathon/ Meal Packing Event will be held March 27, 2020 at St. John’s W.S. & Frontier Sports.
LCLC: Lee Lindeman- Lee passed out the current brochure for summer camp. The Senior High Retreat had 32 attendees. They are now planning for the March Retreat and are hiring Summer Staff as well as staff to replace retirees. Web site was redesigned by member Abby Mandris and are continuing to renovate the cabins using donations made expressly for improvements.
Membership: Phil Buchanan – No report at this time, but will attend the April Executive Meeting to discuss direction
Niagara Lutheran Home – (not supported by St. John’s) – The latest additions should be complete in March and the Child care/wellness center is now open. The NLHC board has decided to hire a full time Pastor vs part-time. Pastor Dave Belasic will retire 2/28/20.
Picnic - Pastor Tim Freed chairman & Toby and Kim Mansfield committee. The North Tonawanda Pavilion reservation and budget is in the process of being secured. Sue Swanson will ask N.T. Resident Pastor Marlene Hayden is she will help secure the reservation. Target cost as $11.00 pp and they will need a line item budget. (See New Business)
Public Relations –
Synod Assembly: George Roeser & Ron Peters will man the table but need helpers. Brochures & pens will be passed out and will utilize our presentation board.
NLHS Guild presentation for February 20, 2020 is being handled by Ron Peters, Judy Polowy, Sharon Patterson and George Roeser with Nancy Morth, of the Guild. They require a 15 minute presentation and suggest that we bring cookies.
Ragtime – Funds on hold until June 2020, as budgeted – no updated report.
Scholarship Committee – Judy Polowy - The Committee voted to award all four scholarship applicants a Kinkel scholarship. They are Kayla Cooper from Prince of Peace Lutheran Church, Kara Mendola from Lord of Life, Megan Devantier from St. Peter’s Lutheran Church, Sanborn and Allison Cline, All Saints Lutheran Church. Awards Dinner is May 1, 2020 @ Greenfields.
Seneca Street CDC – Ron Peters – Next Finance Meeting March 2020 and Resurgence Fund raiser is being held this month. Ron sent the notice to the board.
Old Business – The board approved paying for the Scholarship Winner + (2) guests.
New Business –
Budget line of $500 approved for the Picnic Committee from the “to be assigned funds” M/S/C
Kinkel Stained Glass window restoration at Parkside Lutheran approved for $1,000 from the “Memorial. Fund.” M/S/C
Approved to make a donation to Crossroads Lutheran Youth Fund of $100 in the name of Robert Johnson from the “to be assigned funds”. M/S/C
Good of the Order – No Report
Adjournment: Close with the Lord’s Prayer Traditional Version @ 3:19 PM
Next meeting: Regular Board 2:00 PM at Crossroads Lutheran Church. Guest will be C. Bird SSCDC No Executive Meeting in March