Minutes for September 12, 2019 St. Johns Lutheran Home for Children Executive Board and Board of Trustees Meeting Crossroads Lutheran Church Snyder, NY
Mission Statement: Our mission is to perpetuate the historical ministry of St. John’s Lutheran Home for Children to area children and youth.
Vision Statement: We exist to review and evaluate selected children and youth ministries within the 4th Judicial Department of New York, providing financial assistance to approved programs from the income generated through the wise and prudent investment of our assets.
Regular Board Meeting Called to order at 2:00 PM with Prayer by Vice President Dietz.
Present: Buchanan, Dannebrock, Dietz, Gensler, Hilary, Lindeman, K & T Mansfield, Menz, Paschka, Patterson, Peters, Polowy, Roeser, Swanson-Wittek and Todd
Excused: Freed, Griep (honorary), Heckerman (Honorary), Mertzlufft and Stroczkowski
Absent: Griffiths, Kenline, Lanau, Mosher and Steeves
Mission and Vision Statements were read by Gail Dietz.
Minutes from the June 13, 2019 were reviewed and accepted as Printed M/S/C
Correspondence: Presented by Ron Peters –1) Newsletters from All Saints, 2) Thank you from LCLC for June & July’s grants 3) General Mills Proxy vote responded to 4) Thank you from Lutheran Charities for a hole sponsorship at the Aug. 9th golf outing 5) Performance update from Fed/Clover showing an average of 7.4% return 6) Information from Courier Capital advising an address change and addressing current market concerns (sent to the board for information)
Financial Reports – Ron Peters: Financial Reports for June July & August presented for approval as printed M/S/C
Brochure Committee – George Roeser – Reviewed by the Ex. Committee, changes suggested and will be presented at the October meeting, assuming no further changes.
Organic Youth: Presented by Nick Stroczkowski - No Report – Nick is at a Youth Conference
LCLC: Lee Lindeman – October Meat Raffle is October 5th, currently only 50 signed up, may have to rethink the fund raiser. The boat house has been “shored” up with the foundation replaced. The Adult Fall retreat is September 21-22. No need for St. John’s Campership money, other donations covered the need for 2019. The Spring Appeal raised $20k and the Challenge fund was applied for. Going through a learning curve, concerning young boys mostly, with mental health issues. They will be advising parents of the staff limitations and also teaching the staff as to how to handle the youth. They had 24 more campers that 2018, mostly at confirmation camp.
Grant Committee: Grant request applications are out, deadline is September 27th. The committee: Penny Paschka, Sharon Patterson, Ron Peters, Judy Polowy, George Roeser and Lamar Todd; will meet when all applications have been received, Most likely in October.
Membership: Sue Swanson-Wittek – With Thanks and regret, accepted the resignation of Sue Swanson-Wittek as chair person.
Name Tags – Judy Polowy – Judy, and Jeff Thomas, will order & donate the name tags for the board. Future name tags will be purchased with board funds. M/S/C
Niagara Lutheran Home – (not supported by St. John’s) – No Report
P.R.: NLHS Guild presentation for February 2020. No report
Ragtime – Agnes Hilary – Great camp, more children than last year. They had 37 youth at camp this year. They teach English, music and games. Agnes handed out the brochure for Resurrection Village and a season end review of the camp, which was very positive.
Scholarship Committee - Ron Peters – A motion made to consolidate 1) the Klinck Memorial of $47,777, recent donations of $10,724, $6,566 of current scholarship income, $1,100 of surplus (2018 scholarship money), $20,000 in the Bequest Fund and $6,000 of bequest from the Kinkel family (will be presented 9/12/19) for a total of $92,167. Invested as a 5-7% return fund ( IE: Fidelity) we could withdraw 4.3% and give out a minimum of (4) scholarships a year. Our investment advisors suggest that 5% is a good figure. This would then become a perpetual scholarship fund. The name will be changed to “the Memorial Scholarship Fund” M/S/C
Seneca Street CDC – Ron Peters – Summer camps went well. The Next Finance Meeting September 2019.
Old Business – None
New Business – None
Good of the Order – 1) Meeting notices – OK to send ex Board and Regular Board meeting notices separately? Members are getting confused!
Adjournment: Close with the Lord’s Prayer Traditional Version @ 3:07 PM
Next meetings are: Executive Board & Regular Board – Thursday, October 10, 2019 at 12:00 PM (Lunch will be provided) & 2:00 PM, respectfully, at Crossroads Lutheran Church.