Minutes for June 13, 2019 St. Johns Lutheran Home for Children Board of Trustees Meeting Crossroads Lutheran Church Snyder, NY
Mission Statement: Our mission is to perpetuate the historical ministry of St. John’s Lutheran Home for Children to area children and youth.
Vision Statement: We exist to review and evaluate selected children and youth ministries within the 4th Judicial Department of New York, providing financial assistance to approved programs from the income generated through the wise and prudent investment of our assets.
Regular Board Meeting Called to order at 2:00 PM with Prayer by Pastor Paul Mertzlufft
Present: Buchanan, Dannebrock, Dietz, Freed, Gensler, Griffiths, Hilary, Lindeman, K & T Mansfield, Menz, Mertzlufft, Paschka, Patterson, Peters, Polowy, Roeser, Stroczkowski, Swanson-Wittek and Todd
Excused: Griep (honorary), Heckerman (Honorary), Kenline, Lanau, Mosher and Steeves
Absent: No One!
Guests: Teri Byrne-Knell and Lori Hammand
Mission and Vision Statements were read by Gail Dietz
Minutes from the May 9, 2019 were reviewed and accepted as Printed. M/S/C
Correspondence: Presented by Ron Peters –1) Newsletter from All Saints, 2) Thank you letters from LCLC for May & June’s grants, 3) A note form Peace of the City for a Shakespeare in the Park production on July 25-27, 4) A thank you for our support from SSCDC, 5) (2) e-mails from Kim Mansfield suggesting a professional web site and a pig roast, 6) A list of patrons from Lutheran Charities; thank you letters were sent out by Ron, 7) A letter from LCLC noting funding opportunities, 8) The spring newsletter from SSCDC, 9) an e-mail outlining the proposed counseling/self-help group for drug and alcohol youth in the Akron NY area from Family Ministries of Akron First UMC.
Financial Reports – Ron Peters: Financial Reports for May were approved M/S/C and the 2020 Budget, totals only, was approved M/S/C
Brochure Committee – George Roeser – Prototype was handed out.
Organic Youth: Presented by Nick Stroczkowski - Camp Staff is reporting at camp on June 19th New branding will be done by September 2019.
LCLC: Lee Lindeman – Start of Camp season will be June 30th. Lee described the staff training. Summer attendance looks promising with 47 youth signed up already. Lee thanked St. John’s for
allowing Nick to assist at camp for the summer. The “Donor Appreciation Dinner” was held on Sunday June 9th. Sharon represented St. John’s. Measles prevention is high on the list. October fund raiser will be a meat raffle and basket auction, more to follow. They received $3,000 from the Lutheran Service Society (LCMS) for Mountain Bikes and they are still running the horse camp.
Membership: Sue Swanson-Wittek – Currently discussing regional strategy and other ideas.
Niagara Lutheran Home – (not supported by St. John’s) – Opening up a child care center in September and expect the youth to interact with able seniors in the Greenfields homes.
P.R. – Sue Swanson-Wittek - NLHS Guild presentation for February 2020 is in the planning stages with Ron setting up the presentation.
Ragtime – Teri Byrne-Knell and Lori Hammand – They outlined the program and intend to utilize community people and school youth to assist. They intend to attract roughly 30 youth ages 5-12. The program runs for July 8th to August 1st. They are requesting additional funding.
Scholarship/Dinner Committee – Judy Polowy – Dinner proceeds after expenses is $777.25, Judy Kinkel sent in an additional $2, 000 and there was $629 left over from 2019; so $3,406 is available for 2020 scholarships.
Seneca Street CDC – Ron Peters – Next Finance Meeting September 2019 and Ron outlined the many fund raisers that are planned for the summer along with the summer school programs that are available.
Old Business – Summer picnic 2020 will be chaired by Pastor Tim Freed. A pig roast in possible with other ideas in the future along with dates and particulars.
Name Tags - Judy Polowy. Sharon will provide the names of the board.
New Business –
Funding Request – Family Services UMC Akron NY The board approved $500 in a base grant. M/S/C
Funding request – Ragtime – The board approved a base grant of $1,500 with a Challenge Grant of $300. M/S/C
The board asked to have the Executive Group look into the cost of updating the web site.
Good of the Order – None
Adjournment: Close with the Lord’s Prayer Traditional Version @ 3:15 PM
Next meetings are:
Executive Board – Thursday, September 12, 2019 at 12:00 PM at Crossroads Lutheran Church. Lunch will be provided.
Regular Board – Thursday, September 12, 2019 at 2:00 PM at Crossroads Lutheran Church